Timeline for thesis and defence
Below, you can see a timeline of the final stages of the PhD process.
Minimum one month before submission of the thesis
Department |
Administration |
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Principal supervisor suggests members for the assessment committee, and forwards via PhD Planner to the PhD student PhD student forwards the suggestion to the PhD Administration via PhD Planner Principal supervisor organises the date of defence. Remember the PhD School offers PhD students the possibility of a physical defence, digital defence or a hybrid defence |
PhD Administration processes the suggested assessment committee PhD Administration approves the assessment committee |
Submission of thesis
Department |
Administration |
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PhD student submits thesis (and, if required, signed co-author statements) in PhD Planner |
PhD Administration checks the thesis and sends it to the Royal Library The Royal Library screens the thesis for duplicated text (control of plagiarism) The Royal Library sends an email to the PhD Administration about the result |
Maximum two weeks after submission
Department |
Administration |
| PhD Administration sends the thesis for assessment with the assessment committee (the defence must be within three months of receiving the thesis) |
Maximum two months after assessment committee receives the thesis
Department |
Administration |
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Chairperson compiles all statements regarding the thesis into a single recommendation (Form 3G) and circulates it for the opponent’s approval. Once approved, the Chairperson submits the consolidated recommendation/preliminary assessment (Form 3G) to the PhD Administration Principal supervisor schedules the defence date and appoints a moderator (if not already agreed) within two months of the assessment committee receiving the thesis. The principal supervisor books the auditorium and arranges all defence logistics (venue, reception, flowers, social dinner, etc., in coordination with the department) Principal supervisor informs the assessment committee of the date, time, place, and format of the defence (physical, digital, or hybrid) External members of the assessment committee arrange their own travel and hotel bookings once the thesis has been recommended for public defence (for physical or hybrid defences). The PhD Administration can assist with hotel bookings |
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Minimum three weeks before the defence
Department |
Administration |
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PhD student submits the complete information regarding the defence in PhD Planner |
PhD Administration sends the approved preliminary assessment to the PhD student,supervisorand assessment committee |
Minimum two weeks before the defence
Department |
Administration |
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PhD Administration is responsible for announcing the defence via the PhD School's website |
Defence
Department |
Administration |
| PhD student defends the thesis |
Maximum one week after the defence
Department |
Administration |
| Chairperson submits the final recommendation of the thesis (form 3H), signed by the assessment committee, to the PhD Administration | PhD Administration forwards the final recommendation to the Academic Council |
Maximum three weeks after receiving the final assessment
Department |
Administration |
| Academic Council awards the PhD degree |
Approximately three months after the PhD degree has been awarded
Department |
Administration |
| PhD Administration sends the PhD diploma to the PhD student’s eBoks or via secure email |