Timeline for Thesis and Defence
Below, you can see a timeline of the final stages of the PhD process.
Minimum one month before submission of the thesis
Administration |
Department |
|
PhD Administration processes the suggested assessment committee PhD Administration approves the assessment committee |
Principal supervisor suggests members for the assessment committee, and forwards via PhD planner to student PhD student forwards the suggestion to the PhD Administration via PhD planner Principal supervisor organizes date of defence. |
Submission of thesis
Administration |
Department |
|
PhD Administration checks the thesis and sends it to the Royal Library The Royal Library screens the thesis for duplicated text (control of plagiarism) The Royal Library sends an email to the PhD Administration about the result |
PhD student submits thesis (and if required signed co-author statements) in PhD Planner |
Maximum two weeks after submission
Administration |
Department |
| PhD Administration sends the thesis for assessment with the assessment committee (the defence must be within three months of receiving the thesis) |
Maximum two months after assessment committee receives the thesis
Administration |
Department |
|
Principal supervisor organizes date of defence and appoints moderator (if a date have not been settled yet) within two months after the assessment committee receives the thesis Chairperson collects the statements regarding the thesis and compile them into one recommendation (Form 3G), and the consolidated recommendation is circulated for the opponents approval |
Minimum three weeks before the defence
Administration |
Department |
| PhD Administration sends the approved preliminary assessment to the PhD student, supervisor and assessment committee |
Chairperson submits the consolidated recommendation /preliminary assessment of the thesis (form 3G) to the PhD Administration Principal supervisor books auditorium and organizes the defence (venue, reception, flowers, social dinner, etc. Ask the department) Principal supervisor informs the assessment committee of date, time, place, and the form of the defence (physical, digital or hybrid) |
Minimum two weeks before the defence
Administration |
Department |
|
PhD Administration announces the defence via the PhD School's website
|
PhD student replies to the PhD administration’s e-mail with information for the announcement of the defence and adress for the diploma |
Defence
Administration |
Department |
| PhD student defends the thesis |
Maximum one week after the defence
Administration |
Department |
| Chairperson submits the signed final assessment of the thesis (form 3H) |
PhD Administration processes the final assessment of the thesis (form 3H).
Maximum two weeks after receiving final assessment
Administration |
Department |
| The Head of the PhD School awards the PhD degree |
Maximum three months after PhD-degree has been awarded
Administration |
Department |
| PhD Administration sends the PhD diploma to the PhD student |