Timeline Enrolment
- a typical 5+3 study structure
Phase 0: Start up and planning
| Steps | Situation A: PhD to be employed at SCIENCE |
Situation B: PhD not to be employed at SCIENCE |
| 1 | Identification of relevant scientific environment and supervisor(s) | Contact to supervisor(s) and relevant scientific environment |
| 2 | Project identification and establishment of contracts with possible external grantors (for more information see Faculty PhD Rules (General rules and guidelines), section 2.7) | Establishment of project contract with grantor who is responsible for advertising job (for more information see Faculty PhD Rules (General rules and guidelines), section 2.7) |
| 3 | Procurement of financial resources | Establishment of project contract with student when she/he has own funding |
| 4 | Department is writing and advertising job via PeopleXS | Documentation that funding is available |
Phase 1: Application at department
| Steps | Situation A: PhD to be employed at SCIENCE |
Situation B: PhD not to be employed at SCIENCE |
| 1 | Applications are uploaded via People XS with relevant enclosures |
Student writes application |
| 2 | Applications are evaluated by assessment committee | Applications are evaluated by assessment committee |
| 3 | Preferred applicants are chosen | |
| 4 | Principal supervisor interviews applicants | Principal supervisor interviews applicants |
| 5 | Department accepts to apply for enrolment at the PhD School and guarantees availability of adequate funding | Department accepts to apply for enrolment at the PhD School and guarantees availability of adequate funding |
Phase 2: Application for enrolment at PhD School
(For more information see Faculty PhD Rules (General rules and guidelines), section 2.1)
| Steps | |
| 1 | The department initiates the enrolment procedure in PhD planner. The applicant, supervisor and other relevant staff will receive an e-mail soon after, with details on how to proceed. |
| 2 | The application is evaluated by the head of the PhD School and the head of the PhD study board |
| 3A | If the application is approved, the student will be enrolled as a PhD student at a given date |
| 3B | If the application is not approved, the department and the student receive a refusal |